The Office manager is to provide high-level, administrative support to the Management team as required.
Key Responsibilities & Accountabilities
1 Organise meetings and plan schedules, calendars, and appointments, including any required travel arrangements.
2 Provide support in the organisation of information sessions, seminars, and conferences.
3 Take minutes during meetings and provide attendees with a copy of the minutes. Track progress of the resulted action plans with all stakeholders.
4 Liaise with all departments and employees.
5 Provide support in the preparation of analysis, reports, budgets..
7 Handle correspondence and screen telephone calls.
8 File, scan, print and copy documents and other paperwork.
9 Produce documentation including reports
10 Prepare presentations.
11 Look after visiting suppliers.
12 Carry out other administrative tasks such as formatting documents, managing databases and creating spreadsheets and project work as required
13 Other tasks as requested by the Management Team.
Knowledge of administrative and clerical procedures and systems
Written and verbal communication skills in Maltese and/or English
Numeracy skills and performant XCL level
Customer care skills
Organized and entrepreneurial mindset
Hard working attitude