Position Summary

The Office manager is to provide high-level, administrative support to the Management team as required.

 

Key Responsibilities & Accountabilities

1 Organise meetings and plan schedules, calendars, and appointments, including any required travel arrangements.

2 Provide support in the organisation of information sessions, seminars, and conferences.

3 Take minutes during meetings and provide attendees with a copy of the minutes. Track progress of the resulted action plans with all stakeholders.

4 Liaise with all departments and employees.

5 Provide support in the preparation of analysis, reports, budgets..

7 Handle correspondence and screen telephone calls.

8 File, scan, print and copy documents and other paperwork.

9 Produce documentation including reports

10 Prepare presentations.

11 Look after visiting suppliers.

12 Carry out other administrative tasks such as formatting documents, managing databases and creating spreadsheets and project work as required

13 Other tasks as requested by the Management Team.

 

SKILLS

Business studies

Knowledge of administrative and clerical procedures and systems

Written and verbal communication skills in Maltese and/or English

Numeracy skills and performant XCL level

Customer care skills

IT skills

Networking skills

Organized and entrepreneurial mindset

Hard working attitude