The Personal Assistant is to provide high-level, administrative support to the Managing Director as required.
Key Responsibilities & Accountabilities
1 Organise meetings and plan schedules, calendars, and appointments, including any required travel arrangements.
2 Provide support in the organisation of information sessions, seminars, and conferences.
3 Take minutes during meetings and provide attendees with a copy of the minutes.
4 Liaise with staff and clients.
5 Provide support in the preparation of budgets and monitoring of expenses.
7 Handle correspondence and screen telephone calls.
8 File, scan, print and copy documents and other paperwork.
9 Produce documentation including reports
10 Prepare presentations.
11 Look after visitors.
12 Carry out other administrative tasks such as formatting documents, managing databases and creating spreadsheets and project work as required
13 Other tasks as requested by the Managing Director.
Compatibility with the Company’s Values
Possess an aptitude towards creating a safe environment to himself and others
Be able to commit and provide quality to his/her line of work
Strive to create a customer-driven approach
Believe that teamwork makes work more efficient and leads to better productivity
Show respect and integrity at the workplace and able to work in a team
Believe that continuous professional development is the key to continue growing within the Company and keen to attend training as required
Cultivate a strong understanding of key social and environmental issues
Knowledge of administrative and clerical procedures and systems
The ability to use and maintain office equipment
Minute taking skills
The ability to maintain confidentiality
Written and verbal communication skills in Maltese and/or English
Customer care skills
Health & Safety
Knowledge of health and safety procedures