Position Summary

The Personal Assistant is to provide high-level, administrative support to the Managing Director as required.

 

Key Responsibilities & Accountabilities

1 Organise meetings and plan schedules, calendars, and appointments, including any required travel arrangements.

2 Provide support in the organisation of information sessions, seminars, and conferences.

3 Take minutes during meetings and provide attendees with a copy of the minutes.

4 Liaise with staff and clients.

5 Provide support in the preparation of budgets and monitoring of expenses.

7 Handle correspondence and screen telephone calls.

8 File, scan, print and copy documents and other paperwork.

9 Produce documentation including reports

10 Prepare presentations.

11 Look after visitors.

12 Carry out other administrative tasks such as formatting documents, managing databases and creating spreadsheets and project work as required

13 Other tasks as requested by the Managing Director.

 

Compatibility with the Company’s Values

Possess an aptitude towards creating a safe environment to himself and others

Be able to commit and provide quality to his/her line of work

Strive to create a customer-driven approach

Believe that teamwork makes work more efficient and leads to better productivity

Show respect and integrity at the workplace and able to work in a team

Believe that continuous professional development is the key to continue growing within the Company and keen to attend training as required

Cultivate a strong understanding of key social and environmental issues

 

Technical

Knowledge of administrative and clerical procedures and systems

The ability to use and maintain office equipment

Minute taking skills

Telephone skills

The ability to maintain confidentiality

Written and verbal communication skills in Maltese and/or English

Numeracy skills

Customer care skills

Information Technology

IT skills

Health & Safety

Knowledge of health and safety procedures

 

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