The Supply Chain and Purchasing Manager purchases goods for use on behalf of the organisation operating in the construction Industry. The job holder will be responsible for buying the best quality goods, at the most competitive prices, while constantly finding new suppliers and monitoring current supplier performance.
KEY RESPONSIBILITIES AND ACCOUNTABILITIES
1 Source, negotiate and manage shipping of key raw materials.
2 Build and maintain good relationships with new and existing suppliers.
3 Review current and develop new robust processes and procedures.
4 Issue request for tenders and quotations and carry out the evaluation processes for the procurement of raw materials, consumables and various services amongst others.
5 Understand consumption trends to plan a strategy in line with market requirements.
6 Managing of Purchasing Team.
7 Review stock levels and order products accordingly.
8 Recruiting of personnel, overseeing training schedules and carrying out performance appraisals.
9 Issue request for tenders and quotations and carry out the evaluation processes for the procurement of cement, aggregates, fuel, vehicle leasing amongst others.
10 Liaise with Sales Representatives and negotiate prices as well as contract terms and conditions with suppliers.
11 Keep contract files and use them as reference for the future.
12 Inspect, compare, and select goods for sale.
13 Ensure paperwork is in order: quotes, pro forma invoices, delivery notes, invoices and receipts.
14 Plan for payment and delivery.
15 Prepare reports and present them to senior management
PHYSICAL REQUIREMENTS / WORKING CONDITIONS
Work is in the office on a full-time basis, occasionally spending time in the plant as required.
EDUCATION & LICENSES REQUIRED
Although there is no specific qualification required to work as a Purchasing Manager, experience is a valuable prerequisite.
On-the-job training is offered by the employer.
KNOWLEDGE / SKILLS / QUALITIES / TOOLS & EQUIPMENT USED IN THIS POSITION
It is expected to have:
• An understanding of the industry the organisation is operating in
• Knowledge of the products and/or services available on the market
• Knowledge of competitors’ activities and pricing strategies
• Commercial and business awareness
• Financial skills
• Analytical skills
• The ability to adapt to different client needs
• Written and verbal communication skills in Maltese and English • IT skills • Numerical skills
• Organisational skills • Problem solving and decision-making skills
•Time management skills and the ability to cope with the pressure of demanding targets and tight deadlines • The ability to work independently and as part of a team • The ability to persuade, influence, negotiate and network successfully • The ability to build long-lasting business relationships
• A results-driven approach • An entrepreneurial mindset • Attention to detail • Business acumen • Confidence • Flexibility • Perseverance